Medical Records Scanning & Storage

Data Storage™ offers medical records storage and scanning services from our full-service facility serving 8 states surrounding Oklahoma. Locally owned and operated for 35 years, we are HIPAA-compliant and highly experienced in all aspects of health information management.  We work inside the operations, processes and document workflows of nearly 300 companies every day who put their trust in us. Put our knowledge of paper and paperless workflow to work for your organization.

Convenient Pickup and Processing

- We send a truck and staff to pick up your documents
- ALL charts are cataloged and barcoded for auditability
- Climate-controlled and standard storage available
- Medical records retention schedule consulting is available
- Document destruction.

Digital Access

- Access all scanned documents online
- The scans we create integrate with all popular EMR and EHR systems
- Complete web access to your hardcopy records catalog
- Paperless workflow consulting - we find the right software to merge your paper and digital records
- Online backup and media vaulting is available as well.

We make medical record storage, scanning and retrieval easy. 

Medical records scanning and storage services

Data Storage has been managing medical records for 40 years.

Medical Records Storage:  We store medical documents, patient records, x-rays, legal documents, patient accounting and other files containing PHI in our clean, secure storage facility. Instead of scanning all records at once, you may decide that Scan-on-Demand services will provide fast, online access to all of your medical documents at a lower cost.

Medical Records Scanning: We specialize in scanning and storing backlogs of medical records. Our equipment can scan up to 500,000 pages per day. Outsourcing to Data Storage™ guarantees you will enjoy low cost and high quality every time you use our document conversion, imaging and scanning services.

Seamless Software Integration: Scanned documents integrate seamlessly with all popular EMR systems including Centricity, NextGen, Greenway, OpenEMR, eClinicalWorks, Epic, McKesson, Care360 and Allscripts.

Affordable scanninng prices.

There are a lot of factors that go into calculating the cost of scanning and indexing your documents. The condition of your documents and how many index fields you'd like play the biggest role in the final price. Prices start at $.04/page. We'll scan your first 500 pages free. 

Got questions? Ready for estimates? Get a quote or call us toll-free at 855-200-6164 for immediate answers to your questions!

Your documents are secure.

From the moment we pick up your documents, you can rest assured they will be safe and secure. Watch this video to see how we do it. 


 “We have approximately 3,500 boxes of medical records that are stored at Data Storage. We keep one years’ worth of records on-site and everything older than that goes to storage. We pick up the phone and they will deliver a record to us on a STAT basis.”—L.N., Medical Records Director, SouthCrest Hospital