Managing diverse and demanding student administrative tasks
Colleges and universities have a double-edged paper management dilemma. As institutions compete more intensively for the best students, applicant pools are increasing and must be managed in fixed time frames. To be responsive to applicants and attract the top students, admissions and financial aid offices seek tools like Fortis which facilitate applicant paper flows, efficient sharing and routing of applicant files, and movement of student files onward into the financial aid and registrar’s systems.
At the same time, Federal (FERPA) and state records management rules mandate that college and university systems keep student records, such as transcripts and vital correspondence, virtually indefinitely. These rules require the institution to maintain student privacy and confidentiality. They also require the schools to make these records accessible to the student or parent on request.
This record-keeping requirement puts both a space and manpower burden on the university systems that in most cases place a big premium on both.
The affordable and powerful Fortis document management solution has proven to be a lifesaving solution for many institutions.
At the same time, Fortis has proven to be a competitive advantage in other business areas such as accounts payable and facilities management.
University of Houston Downtown
The UHD has grown rapidly into a diverse institution with over 10,000 students and four locations. UHD employs Fortis to facilitate student applications, support counseling and financial aid, and achieve excellence in service and management.
Indian River Community College
This two-year community college serves 12,000 students who take classes at four facilities as well as through distance learning. Fortis is used to support the complex student records and A/P environments, encompassing over 1 million documents.
Fortis provides one document management backbone that integrates with your administrative and educational systems.
Higher Education Applications
Fortis is in use successfully in virtually every function and department of educational institutions. Typical examples include:
- Admissions process
- Student records
- Active student files and counseling
- A/P and receivables
- Finance and accounting
- IT project management
- Financial Aid
- Public Records
- Research grants and audit
- Human resources
- Facility management
Fortis is used by a wide range of institutions of higher education. Representative users include:
- Indian River CC, FL
- Blinn Junior College, TX
- University of Utah, UT
(Huntsman Cancer Center)
- University of Houston Downtown, TX
- University of Utah, UT
- Austin Community College, TX
Integrated Document Management
Fortis provides a full range of document management capabilities including:
- Image capture and OCR
- Versioning and archiving
- Records management
- Security and management
- Viewing and annotation
- Disaster recovery and retention
With exploding applicant pools, colleges need solutions to capturing application documentation, allowing shared access to admission files. Retrieval and routing tools can speed up the process. Fortis also allows extranet portal access to applicants to review their admission files.
The financial aid process is paper-intensive, time sensitive and involves confidential, and financial information. Fortis is a powerful tool to effectively manage financial aid processes.
Fortis provides a secure repository for capturing, archiving and retrieving student records. Historical and current records are moved into an electronic archive, providing security, searchability, and FERPA compliance.
The Fortis repository houses and allows access to official public records as required by state public records legislation and FERPA.
Fortis provides an automated approach to capturing invoices, shipping receipts, and other business documents, linking them to financial systems. Accounts payable and receivables have a very strong return on investment with Fortis.
Fortis is in use by many colleges to securely store, archive, and allow permission-based access to HR records.
To manage costs and keep facilities safe and in compliance, Fortis provides a facility management repository that keeps facility.