We complete these steps every time we scan a job for you.

Preparing the documents for transport to Data Storage.
- The documents are boxed for pickup
- Each box will have a packing slip detailing the contents of the box. The packing slip will reflect the paper file index system we all agree on.
- Complete the Data Storage packing slip and call Data Storage for pickup.
Receipt of the documents – logging and tracking.
Once at the Data Storage document imaging center we:
- Verify receipt of boxes against the packing slip
- Sign off on the packing slip and fax copy back to client verifying receipt of shipment.
- Review packing slip detailing contents of box.
- Organize contents of box reflecting the current paper filing index system and note any special requirements on the Job Order Form.
- Send files to Document Preparation team along with Job Order Form.
Document Preparation
- Review Job Order Form for special requirements.
- Remove any staples, paper clips, unwanted pages, unfold corners, etc.
- Insert Document Separators between each document.
- Create batches of 400-500 pages each.
- Label each batch appropriately.
- Straighten edges and job each batch.
- Band each batch and send to Document Scanning.
Document Scanning
- Review Job Order Form for special requirements.
- Create Job Scanning Parameters based on client requirements.
- Create batch using batch name and begin scanning.
- Complete scanning all batches and forward original batches to Quality Control Team.
Quality Control Team
- Review each batch for quality of scan and proper document separation.
- Re-scan unreadable pages.
- Split documents not properly separated.
- Complete review of all batches.
- Forward original batches to indexing.
Indexing
- Type index information into fields based on client requirements.
- If necessary, obtain information from original documents
- Review and retype incorrect information if field level OCR (optical character recognition) was employed.
- Complete indexing of all batches and forward original batches to Document Storage Area.
Burn Digitized data onto delivery media or publish to online image library.
Inventory of your documents and Disposition
- Document shipment is returned to customer in original shipping boxes.
- Ability to store documents at Data Storage for up to 90 days at no charge.
- Documents may be stored past the 90 day period at simple cost/ft.
- Document shredding provided by Data Storage at additional cost if desired.