We go through a minimum of five steps when getting your documents from the page to the screen in a searchable format.
Document Preparation
Pre and post conversion document handling includes tracking, organizing, and sorting documents. Services include: removing staples, clips and book bindings, mounting undersized documents, repairing damaged/ripped pages and re-assembly of the documents and/or books after conversion.
Scanning
This includes the scanning of hard copy documents and the conversion to an electronic image file in an industry standard format. Documents can be scanned either simplex or duplex. Types of pages include, but are not limited to: letter, legal, 11 x 17, large format, colored sheets, dark pages, onion skin, copies or odd size pages.
Quality Control and Rescanning
Performed by visually validating the electronic image file for quality and orientation. Pages not readable are rescanned.
Indexing and Data Validation
This includes data entry of key information and verification of specified index fields. Number of index fields is client specific and will be customized to reflect current indexing structures.
Release
We deliver the images to the customer via disc, external hard drive, FTP or other methods. We typically retain the paper documents for one week to make rescans or quality assurance quick and easy should the customer request any redos.