Document Scanning And Imaging
Quite simply, the benefits of outsourcing your imaging project to Data Storage are the low cost and high quality you will receive.
- You save ongoing labor costs, by far the major expense of in-house imaging.
- You save the time it takes to set up and implement an in-house imaging group.
- You pay for the scanning only, not equipment, software or staffing.
Our staff is equipped with the latest imaging technology to assist you with the following services:
Scanning
Data Storage has high-speed production capability to scan documents into digital
form (electronic copies complete with signatures and the finest details).
Whether it is forms or business documents we can scan and output to a variety of
formats including, PDF, TIFF, JPEG, BMP, GIF. Many more document formats are
available as well. We will deliver the digital documents to you via CD or DVD.
Up to 94,000 pages of business documents can be stored on one DVD.
Indexing
Once the images have been captured it is essential to assign index fields (Name, Date, Customer Number, etc.) to your specifications. Data Storage has the capabilities to employ manual data entry or the highest form of optical character recognition (OCR). Indexing is necessary to insure the images can be located in storage.
Optical Character Recognition (OCR)
After the paper is scanned into a digital image, Data Storage can go a step
further and convert the information on the page into computer text, using
Optical Character Recognition (OCR). The contents of the document can then be
transferred into a word processing application, a spreadsheet application, or
into HTML format. With OCR, you can perform searches using a single word or
phrase, or chose from even more powerful advanced search options.
CD/DVD Production
Data Storage will burn your files onto a CD/DVD along with a document viewer and powerful search engine and delivered back to you with your documents. No need to buy expensive software to manage or view your documents.
Web Access
Access your documents via our secure web server in real time. As soon as they are indexed they are available to you online.
Other Services
Data Storage’s other services include free file pickup and delivery, document preparation, quality control and document destruction.
