Imaging
Data Storage scans high volumes of
double-sided color documents. Our document imaging system gives us the capability
to scan
100,000's of document a week, and provide these images to
you via disk, tape or internet. Additionally, our state of
the art imaging system can do full page OCR (Optical
Character Recognition) thereby turning your original paper
document into a word processor file of your choice. Call
Scott at 918-664-6164 for questions.
Data
Storage’s executes scanning and document conversion from
existing paper documents to an electronic form. We are your
source for high-volume and high-quality document imaging. By
scanning and converting documents into an electronic format,
we provide a simple, easy and cost-effective retrieval
solution.
When you select Data
Storage as your imaging bureau
your organization pays for delivered product at a
cost-per-image which makes it easier to plan and budget for
a project or ongoing need. Costs are usually lower than
in-house costs but can vary based on kind of project and
geographic area. We can handle larger volume, and offer
services such as encoding, metadata creation,
derivative creation, storing and backup, and database
creation. Plus we save our customers the costs for staff, training
and equipment.
To begin
to get some specifics on scanning, consider reading these
documents which are available on line from the Library of
Congress (http://memory.loc.gov/ammen/about/techIn.html).
One is titled “Technical Standards for Digital Conversion of
Text and Graphic Materials” and another is “Conversion
Specifications for Contracted Scanning Services.”
There are many good reasons
to consider outsourcing your scanning. Chief among
which
is there are many laws on the books now that mandate
protection for and limited access to certain confidential
records.
HIPAA,
the Health Insurance Portability and Accountability Act,
includes privacy rules governing patient health records
saying that “a covered entity must maintain reasonable and
appropriate administrative, technical, and physical
safeguards to prevent intentional or unintentional use or
disclosure of protected health information.”
Gramm
Leach Bliley (GLB) is a federal law with broad standards
designed to compel financial institutions to “respect the
privacy of its customers and to protect the security and
confidentiality of those customers’ non-public personal
information,” and to provide protection against
“unauthorized access to or use of such records…resulting in
substantial harm or inconvenience to any customer.”
FACTA,
the Fair and Accurate Credit Transaction Act of 2003, has
provisions to combat consumer fraud and identity theft
involving personal information of employees and customers
including rules for eventual destruction of such documents.
Putting
aside the privacy issue, there are other kinds of documents
that could be indexed and scanned and made available on line
for quick access. First to mind is the area of customer
service where accessible records enable employees to give
quick and correct answers to questions instead of having to
go through paper files and get back to a customer later.
Scanning
documents makes it possible for them to be available to more
than one person at a time. It should also reduce the loss
of time and money that comes when files are lost or misfiled
or checked out and thus not available to others.
918-664-6164
