Tulsa record management

At Data Storage we assist our customers with all facets of records management from:

  • Creation of records policies, including a classification systems and a records retention policy.
  • Developing records management plans, including short and long-term housing of physical records and digital information
  • Identifying existing and newly created records, classifying them, and storing them according to standard operating procedures
  • Coordinate the access and circulation of records.
  • Executing a retention policy to archive and destroy records as dictated by need, procedure and regulations.

Using records management solutions from Data Storage ensures the capture, classification, and ongoing management of records throughout their lifecycle.

  • Storing records. Your records must be stored in such a way that they are both sufficiently accessible and are safeguarded against environmental damage. Data Storage offers a number of solutions ranging from our secure records warehouse to environmental controls including temperature and humidity. Vital records may need to be stored in our disaster-resistant safe or vault to protect against fire, flood and earthquakes.
  • Circulating records. Retrieving and tracking the record while it is away from the file room, and then returning the record, can be problematic. Data Storage customers use Data Storage Online, our web based records management system which employs bar code tracking accuracy in monitoring movement of records from office to office, or even out of the office. Data Storage records management using bar code tracking can also be used for auditing to ensure exact inventories.
  • Disposition of records. Records management with Data Storage insures that your records are disposed of in accordance with law, statute, regulation, and operating procedure and with the utmost confidentiality in mind.

Scott Hambrick and Data Storage document your document destruction process very thoroughly, maintaining a history of every record that has been disposed of, including certification that those records have been destroyed.

Records should never simply be discarded as any other refuse. Data Storage document shredding consoles placed throughout your offices makes destroying confidential or sensitive documents very convenient.