Records imaging and Information Management News January 27, 2012
Posted by Scott Hambrick on Fri, Jan 27, 2012 @ 12:28 PM
IN THE NEWS
BYU START UP CREATES PERMANENT STORAGE TECHNOLOGY
Most of us have photographs, documents and music that we wish we could keep forever. Unfortunately, DVDs eventually fail, and data back-up can be expensive and difficult to manage. But a homegrown Utah company recently launched a solution that lasts.
Link: http://www.ksl.com/?nid=148&sid=18913005
FBI MEGAUPLOAD SHUTDOWN CUTS OFF USERS FROM PERSONAL FILES, BUSINESS DATA
After law enforcement authorities shut down Megaupload, a popular file sharing service, for violating copyright laws, Internet users took to Twitter and online forums in protest, calling it a form of censorship.
Link: http://www.eweek.com/c/a/Security/FBI-Megupload-Shutdown-Cuts-Users-Off-From-Personl-Files-Business-Data-234883/
BREACH NOTIFICATION: KNOW THE RULES
The vast majority of states and territories in the United States have rules requiring organizations managing personal information to notify affected parties if their private information has been breached.
Link: http://www.darkreading.com/compliance/blog/232500253/breach-notification-know-the-rules.html
HR RECORDKEEPING FOR EMPLOYERS
Recordkeeping is one of HR's most daunting and unpleasant responsibilities. The natural inclination of most HR managers is to run away and hide when the topic comes up. Yet, government-imposed recordkeeping obligations and the need for records to defend against employee litigation will inevitably force employers to face the music if they have not complied.
Link: http://hr.blr.com/HR-news/HR-Administration/Employee-Records/zn-HR-Recordkeeping-Employers-Keep-Paper-E-Files/
RECORDS MANAGEMENT SMARTS: HOW TO LEVERAGE KEY PERFORMANCE INDICATORS
Records management at the Stapleright Stapler company hardly lived up to its name. In fact, the president's executive assistant often spent entire days looking for just one file. But when the firm's IT team implemented a smart records management program, suddenly all of the company's bad habits were in the spotlight.
Link: http://www.ironmountain.com/Knowledge-Center/Reference-Library/View-by-Document-Type/General-Articles/R/Records-Management-Smarts-How-to-Leverage-Key-Performance-Indicators.aspx
6 THINGS INTERNATIONAL TRADE PROS NEED TO KNOW ABOUT RECORDKEEPING
The term "records" is easily understood by anyone in business, but if you want the official CBP definition, you should look to 19 CFR Part 163. Part 163 defines the term "records" to mean any information made or normally kept in the ordinary course of business which pertains to the following activities:
Link: http://www.customsinfo.com/Industry-Blog/bid/118991/6-Things-International-Trade-Pros-Need-to-Know-about-Recordkeeping
EU PRIVACY RULES TO INCLUDE LEAK DISCLOSURE WITHIN 24 HOURS
A European Union proposal to simplify and toughen the region's data-protection rules will require companies to disclose data breaches within 24 hours of their occurrences, Justice Commissioner Viviane Reding said.
Link: http://news.businessweek.com/article.asp?documentKey=1376-LY7C4A6JTSE801-59G6O8FNVJIA7EN88LOVDNRB6D
KODAK IMAGING SAYS BUSINESS AS USUAL DESPITE CHAPTER 11
Kodak Asia-Pacific says its business as usual for the Document Imaging (DI) division despite parent company Eastman Kodak filing for Chapter 11 bankruptcy protection.
Link: http://idm.net.au/article/008847-kodak-imaging-says-business-usual-despite-chapter-11
FAILURE TO PRODUCE ORIGINALS COULD BE SPOLIATION IN THIRD CIRCUIT
In this case, the appellate court concluded that "producing copies in instances where the originals have been requested may constitute spoliation if it would prevent discovering critical information," but found that in the present case, the District Court abused its discretion in finding that spoliation had occurred and in imposing a sanction of dismissal with prejudice.
Link: http://www.ediscoverylaw.com/2012/01/articles/case-summaries/failure-to-produce-originals-could-be-spoliation-in-third-circuit/?utm_source=feedburner&utm_medium=feed&utm_campaign=Feed:+ediscoverylaw/klgates+%28Electronic+Discovery+Law%29&utm_content=Google+Reader
DATA STORAGE: FROM THE FLOPPY DISK TO THE CLOUD
As part of my annual New Year's resolutions, I've been cleaning my home office. And not just the usual surface job, but a real deep cleaning that entails going through every box, drawer, shelf, and other container, ruthlessly analyzing whether I actually need and/or use the object in question and then, more often than not, tossing out or otherwise removing the offender.
Link: http://www.windowsitpro.com/article/storage/data-storage-floppy-disk-cloud-142021
ONLINE TRUST ALLIANCE RELEASES 2012 DATA PROTECTION AND BREACH READINESS GUIDE (FREE DOWNLOAD)
In the wake of 2011, which many analysts are calling the "Year of the Breach," the Online Trust Alliance (OTA) today announced the release of the 2012 Data Protection & Breach Readiness Guide, a comprehensive guide outlining key questions and recommendations to help businesses in breach prevention and incident management.
Link: http://www.marketwatch.com/story/the-online-trust-alliance-releases-2012-data-protection-and-breach-readiness-guide-2012-01-24
SEN. LEAHY URGES CONGRESS TO PASS NATIONAL DATA BREACH LEGISLATION
Senate Judiciary Committee Chairman Patrick Leahy (D-Vt.) urged his colleagues to pass a national law telling companies when and how they must inform consumers their data has breached on Tuesday.
Link: http://thehill.com/blogs/hillicon-valley/technology/206137-leahy-urges-congress-to-pass-data-breach-legislation
EUROPE'S PROPOSED NEW DATA LAWS CALLED A BURDEN ON BUSINESS
Europe's proposed new laws on data protection are burdensome and expensive, but may give companies incentive to put more measures in place to secure data, according to representatives of business interests.
Link: http://www.networkworld.com/news/2012/012512-europes-proposed-new-data-laws-255302.html
FINAL PHASE OF MASS. DATA PROTECTION LAW KICKS IN ON MARCH 1
All companies storing personal data on Massachusetts residents have just over a month to ensure that their contractors, suppliers, technology providers and other third parties comply with a provision of a state data breach law that went into effect in March 2010.
Link: http://www.computerworld.com/s/article/9223709/Final_phase_of_Mass._data_protection_law_kicks_in_March_1?taxonomyId=19
9 WAYS TO MINIMIZE DATA BREACH FALLOUT
Data breaches are a fact of business life. But beyond keeping a data breach response plan at the ready, how can IT departments best prevent and mitigate data breaches? Start here:
Link: http://www.informationweek.com/news/security/attacks/232500394
IS KEEPING LEGACY DATA MORE TROUBLE THAN IT'S WORTH?
Legacy data (backup tapes, file shares, personal storage tables, and other storage media) when kept indefinitely has no value or purpose. But it can create expensive havoc and costs that can be avoided if the data is properly managed-and destroyed when business and legal retention requirements expire.
Link: http://www.law.com/jsp/cc/PubArticleCC.jsp?id=1327262306949&hubType=Top%20Story&Is_Keeping_Legacy_Data_More_Trouble_Than_Its_Worth
IS THE CLOUD RIGHT FOR HIPAA COMPLIANCE?
Ever since the stimulus package passed in 2009, the reach of regulatory requirements has been extended to reach beyond healthcare providers to include all the business associates, such as accountants, lawyers, IT providers, etc. who work with these providers.
Link: http://www.corporatecomplianceinsights.com/is-the-cloud-right-for-hipaa-compliance/
AT&T SAYS EU 24-HOUR NOTIFICATION IS "UNWORKABLE"
New data privacy regulations being implemented by the European Union will present serious complications for U.S. companies doing business in Europe, according to an IT security and data privacy executive who took part in a panel at the George Washington University School of Law in Washington, D.C.
Link: http://www.eweek.com/c/a/Security/EU-24hour-Data-Breach-Notification-Rule-Unworkable-ATandT-Executive-863336/